Finance/ Human Resource Assistant at Medecins Sans Frontieres (MSF) – Spain

  • Location:
  • Salary:
  • Posted:
    12 months ago
  • Category:
    Human Resources
  • Deadline:
    September 5, 2019
  • Languages:

Médecins Sans Frontières (MSF) is an independent international medical humanitarian organisation that delivers emergency aid in more than 60 countries to people affected by armed conflict, epidemics, natural or man-made disasters or exclusion from healthcare.

We are recruiting to fill the position below:

Job Title: Finance/ Human Resource Assistant

Code: AS01100
Report to: Project Administration Manager
Level: 6
Working hours: 48 Hours Per week

Main Objective of the Position

  • Execute administrative and finance tasks and do follow up of project accountancy, according to administration Manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Main Responsibilities and Tasks

  • Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security & Tax office employee files and documents in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
  • Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
  • Follow up accommodation and movement plan to the projects and ensure all staffs are well information.
  • Daily Supervision of the cleaners and cook.


  • Desirable finance, business or administration related diploma.


  • Essential previous working experience of at least two (2) years in relevant jobs.
  • Desirable experience in MSF or other NGOs in developing countries.


  • Local language essential ( Hausa) Mission language (English)


  • Essential computer literacy (word, excel, internet)


  • Results, teamwork, flexibility, commitment, Stress Management, service


  • Capacity to work as a team, respectful and good working attitude
  • Sensitive and respectful of religious and cultural differences


  • Salary: As per the MSF salary scale (national contract)
  • Basic salary: 303,781 NGN.

How to Apply
Interested and qualified candidates should send a CV and Motivation Letter and copies of credentials either by email  (Email subject should be Finance/ Human Resource Assistant: Maiduguri)
In person at
MSF Spain Office,
Old International Primary School Line NTA/Circular Road Junction
By Damboa Road,
Maiduguri- Borno State.
(Write the position for which you are applying on the envelope)


  • Only short-listed applicants are contacted.
  • Applications are non-returnable. Do not submit original certificates or credentials.
  • MSF encourages woman and people with disability status to apply.
  • MSF is a civil society initiative that brings together individuals committed to the assistance of other human beings in crisis. As such MSF is by choice an association.
  • Each individual working with MSF does it out of conviction and is ready to uphold the values and principles of MSF.

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